CSSAA Bylaws

Bylaws

Michigan State University
College of Social Science Alumni Association
Revised: April 2, 2014


ARTICLE I - NAME

The name of this organization shall be the Michigan State University College of Social Science Alumni Association (“Association”). The Association operates under a charter granted by Michigan State University.

ARTICLE II - OBJECTIVES

The objectives of the Association shall be to:

  • Unite all alumni of the College of Social Science in promoting the mutual interests of the College and its alumni through personal, professional, and educational development;
  • Provide an alumni advisory voice to the College faculty, administrators, and students on social science programs and activities;
  • Encourage alumni participation and financial support to the College of Social Science; and
  • Support college communications efforts in its outreach to its alumni.

ARTICLE III - MEMBERSHIP

Membership
Payment of membership dues to the Michigan State University Alumni Association (“MSUAA”) qualifies one for membership in the College of Social Science Alumni Association.

Associate Membership
All former students of the College of Social Science and all active, participating friends are eligible for membership in the Association.

ARTICLE IV - BOARD

The Association shall be governed by a Board of Directors (“Board”). The Board shall be comprised of eighteen (18) individuals. Candidates for the Board must be graduates of the College of Social Science and current members of the MSUAA.

The Board shall consist of three (3) elected Officers and fifteen (15) appointed Directors.

In addition, eligibility for membership will be extended to one undergraduate student, one graduate student, and a Young Alumni Representative (“YAR”) each year. The students and the YAR are to be determined by the Board, upon consultation with the Dean. These are one-year terms and non-voting positions. The students will be called Student Liaisons. The students must be from the College of Social Science. The goal is to foster increased communication between the Alumni Association and the student body. The YAR will be an individual who is five years or fewer removed from his/her undergraduate graduation date from the College of Social Science.

The Board shall be vested with the management of the affairs of the Association, including responsibility for planning and financial management, and policy development. The Board shall conduct annual and special meetings of the membership.

ARTICLE V - MEETINGS

The Association shall hold an annual membership meeting in May (“Annual Meeting”) of each calendar year. Three other Board meetings will be held during the year and the dates determined at or shortly following the Annual Meeting.

ARTICLE VI - ELECTION OF BOARD OFFICERS AND
APPOINTMENT OF BOARD DIRECTORS

Board Officers
The elected Officers of the Association shall be a President, Vice President, and a Secretary. The President, Vice President, and Secretary shall be elected by the Board at the Annual Meeting.

Each Board Officer will hold office for one year with an option for re-election for one additional year. The new Officers will take office July 1. The immediate Past-President shall be a member of the Board, with full voting rights, for the greater of his/her actual term or for the year following completion of his/her term as President.

Board Directors
The eighteen (18) Directors appointed by the Board shall serve three-year terms. Two consecutive terms are allowed, and any past Board member shall again be eligible to serve after a year’s absence from service on the Board. The official year shall extend from July 1 to the succeeding June 30. No Board member shall serve more than two (2) consecutive terms except to complete a second one-year term as President, if reelected.

The President, with the assistance of College staff, will, throughout the course of the year, solicit Board members, development and alumni relations staff, department chairs, school directors, and the CSSAA membership at large to submit names of prospective Board members along with their qualifications to the Executive Committee.

The Executive Committee, with the assistance of College staff, will prepare a preliminary slate of candidates for the anticipated Board vacancies. Appropriate consideration will be given to cultural, geographic, and unit/department representation on the Board when selecting candidates for nomination, as well as their level of College of Social Science and/or Michigan State University engagement.


The preliminary slate will be presented to the Board and the CSSAA membership at large for commentary and input regarding same. After a reasonable time is provided for comment on the preliminary slate, the comment period will be closed. Thereafter, the slate will be finalized, with the Executive Committee reserving the right to adjust the preliminary slate based on the information obtained during the comment period.

Board will be provided an opportunity to vote on the finalized candidate slate, selecting a number of candidates to correspond with the number of anticipated vacancies on the Board for the coming year. Board members will vote electronically on the finalized candidate slate. The election will take place prior to the Annual Meeting, in April, to the extent possible.

Those receiving the highest vote total(s) will be invited to join the Board. If a candidate declines, the candidate receiving the next highest number of votes will be offered appointment to the Board. The process will repeat itself until all anticipated vacancies on the Board are filled. Those individuals accepting appointment to the Board will be invited to attend the Annual Meeting, where his/her/their appointment to the Board will be announced.

Vacancies
Should the office of President become vacant, the Vice President will immediately assume the office. A replacement Vice President shall be elected by the Board at its next regularly scheduled meeting to complete the vacant term.

Should a vacancy occur on the Board of one of the eighteen Directors, the position will be filled by appointment by the President for the remainder of the term, subject to the approval of the Board.

ARTICLE VII - DUTIES OF OFFICERS

President

  • Shall have served on the Board;
  • Shall be chief executive officer of the Association and an ex-officio member of all standing and special committees;
  • Shall act as Chair and preside at all meetings of the Association and of the Board;
  • Shall appoint, from the elected Board members, the chairs of the standing and special committees;
  • May appoint, subject to the approval of the Board, a member to fill the vacancy in any unexpired term of office or wait until the annual election to fill the vacancy;
  • Shall work in cooperation with the Dean and College Liaison of the College of Social Science; and
  • Shall assure the annual report be prepared and forwarded to the Association and the MSU Alumni Association.


Vice President

  • Shall, in the absence of the President, perform his/her duties;
  • Shall perform such duties as are assigned by the President;
  • Shall monitor the financial affairs of the Board and prepare a proposed budget for the new fiscal year to be approved at the annual meeting;
  • Shall assume the responsibilities of the Board Presidency in the event of the President's resignation and shall complete his/her term as is remaining; and
  • Shall chair the Executive Committee’s annual effort to follow the outlined process to find, evaluate, and finalize a slate of candidates to be selected to fill anticipated open Director positions on the Board and report the results of the selection process.

Secretary

  • Shall assure the recording, review and sign the minutes of all proceedings of the Association and the Board;
  • Shall assure distribution of minutes of meetings to Board members prior to the next meeting;
  • Shall keep a permanent file of these records for the Dean, the President, and the College Liaison in the College Liaison’s office ;
  • Shall maintain the Board roster; and
  • Shall notify President of violation of attendance requirements.

College Liaison (appointed by the Dean)

  • Shall be present at all Board meetings;
  • Shall maintain Board files and records; and
  • Shall act in an advisory capacity and serve as liaison between the Board and the Dean of the College.

ARTICLE VIII - REMOVAL

General
Any Board Officer or Board Director may be removed from office by 2/3 (two-thirds) vote of all members of the Board whenever, in its judgment, the best interest of the College of Social Science Alumni Association would be served thereby.

Attendance
Two unexcused absences from a scheduled Board meeting (including the Annual Meeting) during the July 1 – June 30 year shall constitute the Board Officer or Board Director’s automatic and irrevocable resignation from the Board. An absence shall be considered unexcused unless the member missing a meeting obtains from the President, before or, in the case of an emergency, promptly after the missed meeting, a determination that the absence was "excused".

Three total absences of any sort (excused or unexcused) from a scheduled Board meeting (including the Annual Meeting) during the July 1 – June 30 year, shall constitute the Board Officer or Board Director’s automatic and irrevocable resignation from the Board.

Payment of Dues to MSUAA
Consistent with Article IV of these Bylaws, all members of the Board must be dues-paying members of the MSUAA. The Association shall monitor the dues status of all Board Officers and Board Directors and report to the Board regularly regarding same.

In the event that the MSUAA membership of a Board Officer or Board Director lapses or expires, that member of the Board shall take the necessary steps to reinstate his/her MSUAA membership within 10 calendar days from the date of notification provided by the Association of such expiration. Failure by the Board member to pay the required dues and return his/her MSUAA membership to active status within the allotted time shall constitute the Board Officer or Board Director’s automatic and irrevocable resignation from the Board.

Should a Board Officer or Board Director allow their MSUAA membership to lapse or expire a second time during the course of their tenure on the Board, such expiration shall constitute the Board Officer or Board Director’s automatic and irrevocable resignation from the Board.

ARTICLE IX - AMENDMENTS

These Bylaws may be amended by a 2/3 (two-thirds) vote of the Board members. Proposed amendments to these Bylaws shall be submitted in writing to the Board no fewer than 10 calendar days in advance of a scheduled Board meeting or any time prior to or during an Annual Meeting, verbally or in writing.

A Board member who cannot attend a regular meeting may vote in writing or electronically if received by the Board President at least 1 calendar day prior to the regular meeting at which the vote takes place.

ARTICLE X - QUORUM

A simple majority plus one of the current Board shall constitute a quorum for the transaction of business at any meeting of the Board. A majority of the Board Officers/Directors present at a meeting at which a quorum is present shall be the act of the Board.

Electronic voting may take place if needed and initiated by the President upon consultation with the executive committee. Such voting must be documented at the next regular Board meeting for inclusion in the minutes. Approval of any motion by electronic voting must be approved by a 2/3 (two-thirds) vote of the Board members.

ARTICLE XI - PARLIAMENTARY AUTHORITY

Robert's Rules of Order will be the Parliamentary guide for all questions not covered in these Bylaws.

ARTICLE XII - ANNUAL REPORTS

The Board, through its President, shall assure an annual report be prepared by the College Liaison, and be signed and distributed to the Association and to the Michigan State University Alumni Association, including accomplishments of the previous year, future planning, and the Association's financial status.